Treat work data like cash—handle it carefully, share it only when necessary, and never leave it exposed in unsecured places. Avoid sending files through personal apps or taking screenshots of sensitive information, since these actions bypass security controls and can easily lead to accidental leaks. Always assume that any data you handle could be exposed, and choose the safest, company-approved methods to store and share it.

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Only log in through official websites or trusted apps to keep your accounts secure. Avoid using links from messages or emails, as they can redirect you to fake login pages. Always double-check the website address to make sure it’s authentic before entering your details. If something feels suspicious, exit immediately and access the service through its official platform instead. 

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Regularly review and remove third-party apps connected to your accounts, especially those you no longer use, because they may still have ongoing access to your information. Even if you uninstall an app, its permissions can remain active in the background, potentially exposing your data if the app is compromised or misused. Make it a habit to revoke unnecessary access from your account settings to reduce security risks and keep control over your personal information.

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Always access work files only through approved and authorized platforms. Unauthorized tools or storage services can expose sensitive company data to security risks. Follow organizational policies when handling, sharing, or downloading files. Using secure, approved systems helps protect both your data and your organization. 

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Be cautious of overlay attacks, where malicious software can place a fake login screen over legitimate apps like e-wallets, banking apps or social media apps to steal your credentials without you noticing. Avoid granting unnecessary permissions such as “Display over other apps” or accessibility access, and only install apps from trusted sources like the Google Play Store or Apple App Store. If a login screen appears unexpectedly or feels off, close the app immediately and reopen it before...

Think before you click anything online, as not all links and attachments are safe. Malicious content can be disguised as legitimate messages, attachments, or links. Take a moment to check the source and look for signs of phishing or scams. A simple pause can prevent serious security risks and protect your information. 

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Prioritize security over convenience by recognizing that “easy” options—like staying logged in, reusing passwords, or skipping verification—often remove important protections that keep your accounts safe. Use tools designed for both safety and usability, such as a password manager like Passbolt and enable multi-factor authentication, so you don’t have to sacrifice protection for speed. Before choosing a quicker option, consider what security you might be giving up and if it’s worth the...

Not every message inside the company should be assumed safe or trustworthy. Attackers can compromise accounts or impersonate colleagues to spread malicious links or requests. Always verify unusual instructions, especially those involving sensitive data or urgent actions. Staying cautious helps prevent internal threats and protects company information. 

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If you notice anything unusual in your account—such as unexpected logins, messages you didn’t send, being suddenly locked out, or even if you accidentally clicked a suspicious link—change your password immediately to prevent unauthorized access. In Microsoft 365, you can do this by signing in, going to your account settings, selecting the security or password section, and choosing “Change Password,” or using the “Forgot password?” option or contacting IT if you can’t log in. After updating...

Never assume IT will catch every security threat on its own. Many incidents happen because of everyday user actions like clicking unsafe links or sharing sensitive information. Follow security guidelines and stay alert when handling emails, files, and requests. Your choices play a major role in keeping systems and data secure. 

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